Recommended Peripherals for your Online Meetings

Firstly, our services will work with any built-in camera or microphone on your computer, however, there is a wide range of peripheral devices for audio & video that will extend the quality of your overall meeting experience.  Typically, audio video devices built-in to your computer are not the greatest quality.  Although most USB compatible devices will work, the list below will provide you with some recommendations to get started.  

The list has been divided into two sections, desktop peripherals & conference room peripherals.

Desktop Peripherals for video conferencing

HD Video USB Webcams

Logitech Webcams

Description - These webcam models will offer HD quality images with the C920 & C615 capable of 1080p.  Although, these webcams have built-in microphones, we do recommend a seperate USB microphone for optimal audio.  The C920 does offer a dual mic, which would be the best option if your looking for an all-in-one solution.

Price Range - $40-$100

Freetalk Webcams

Description - Everyman HD is the webcam model offered by Freetalk, offering HD video at 720p quality. 

MSRP Price - $60

Microsoft HD Webcams

Description - Microsoft's lifecam models offer quality up to 1080p (Studio model).  The Cinema & Studio models offer a wide angle lens with the ability to zoom.  

Price Range - $40-$100

USB Microphones

Jabra Speak 510

Description - This model is a USB desktop microphone.  It's compact and east to travel with.  It could be used for personal use or support a small group.

MSRP Price - $150

Clearone Chat 150

Description - The Chat 150 offers full duplex audio with 3 built-in microphones.  The device is compact and easy to take with you.  This device could also provide good quality audio from a small meeting room.

MSRP Price - $400

Logitech Mobile Speakerphone P710e

Description - A USB Speakerphone for your mobile or tablet.  This is an ideal option if your joining meetings from your mobile device. The P710E will allow you to stand your mobile or tablet upright and connects into the audio source for an improved audio experience. 

Price - $170

Plantronics Calisto 620

Description - The Calisto 620 is a wireless desktop speakerphone.  No chords necessary as the device will connect to your computer via bluetooth. Includes an echo cancelling microphone with full duplex audio.

Price - $150

Jabra Biz 2400 Series

Description - A noise cancelling headset.  Offers superior audio quality.  An ideal solution for noisy environments.

MSRP Price - $220


Conference Room Peripherals for Video Conferencing

HD Video Conference Room Cameras

Logitech Conference Cams

Description - Logitech offers a few options, the CC3000e designed for mid sized groups, & the BCC950 designed for small groups or rooms.  Both solutions are capable of 1080p quality and 30 fps (framer per second).  

Price - $250 for the BCC950 & $1000 for the CC3000e

Huddlecam HD Cameras

Description - The Huddlecam models are pan, tilt & zoom (PTZ) cameras designed for conference rooms of all sizes. 

Price Range - TBD

VDO360 Cameras

Description - The VDO360 video camera's are PTZ cameras designed for the conference room.  The excel with offering useful features and control for the end user. 

Price - TBD

Vaddio Clearview USB Camera

Description - The Vaddio Clearview HD PTZ cameras are designed for conference rooms of all sizes.  Various models offered, depending on room requirements.

Price Range - TBD

Conference Room Microphones

Phoenix Quattro3 MT301

Description - The Phoenix Quattro3 is a USB high end conference room microphone that can accommodate rooms of all sizes.  For mid to large size rooms, multiple Quattro3's can be daisy chained together to accommodate.  

MSRP Price - $600

Acoustic Magic Voice Tracker Array Microphone 

Description - The voice tracker array microphone is capable picking up audio from 30+ feet in any conference room.  The device can be wall or ceiling mounted. 

Price Range - TBD

Yamaha PJP-20UR

Description - The Yahama echo cancelling microphone can be used with small groups or multiple devices can be connected to extend it's range.  It's reccomended range is 1.5 meters in any direction from the device.

MSRP Price - $500

Revolabs Fusion Wireless Microphones

Description - The Revolabs Fusion is a wireless microphone system for mid-large size conference rooms.  With no wires, you can strategically place the wireless microphones to achieve audio coverage across your entire room. 

Price Range - TBD


Managing Payments & Refunds from Stripe

Once you have connected your Stripe account with Batipi, you will now be able to use the paid meeting option and associate a chargeable fee to your scheduled meetings.  In order to manage payments, such as, view transactions, upcoming transfers to your bank account, or potentially issue a refund, you will need to login to your Stripe account.  The following is an overview of some of the basic features that you may want to review from your Stripe dashboard.

The Stripe Dashboard

The first screen that you will see after logging into your Stripe account is the dashboard.  The dashboard will display your gross volume generated, successful charges, & customers created over a defined period.  

Managing Customers

The next option from the left hand navigation is customers.  This screen will display all your customers who have paid for your meetings (past and present).  You can delete or update a customers credit card, add credit to their account (under update customer details), or delete the customer record entirely (this will also remove their credit card details from the system).

Payments & Refunds

Under the transactions section from the navigation, the first option is payments.  On this screen you will see all payments that have been made for your scheduled meetings (note: you can also see individual payments under the customer dashboard).  If you click through on a payment, you will be presented with the option to issue a refund.  After selecting refund, Stripe will provide you options as to whether you want to refund the total amount or a partial amount of this payment.  

The payment section will also list all associated charges from Stripe regarding the transaction

Bank Transfers

The next option under the transaction section is transfers.  This screen will show you all of your future and recent transfers that have been made to your connected bank account.  


What are meeting rooms?

Meeting rooms allow you to to create a dedicated space where you can meet with others.  There is no pre-defined way that insists how meeting rooms are used, so you have the flexibility to adapt this feature to your company requirements.

A meeting room can be an individual room that you create for a specific type of meeting or more general reflecting a departmental purpose.  For example, a weekly sales or executive meeting, or dedicated meeting space for departments like HR or IT.  Meeting rooms are a simple way to persistently keep a meeting active, which could be linked to various aspects of your operations.  

Creating a meeting room

When you create a meeting room, the following options are available:

  • Topic - Give the room a name
  • Join before host - do you want to allow participants to join the room prior to the hosts arrival
  • Add participants - add users, groups, or contacts (you can edit this option after the room has been created, to add/remove participants
  • Meeting Type - start meeting as screen share (video off), or video meeting (video on)
  • Add notes - meeting room description displayed on start page (more on this feature below)
  • Password - set a password to your meeting room
  • Send invitation email - If enabled, all participants will receive an email with login details regarding your meeting in progress 

 

Meeting Start Page

With meeting rooms, the URL generated will navigate your participants to a starting page prior to joining the meeting.  This intermediary step, provides the attendee with further information about the meeting they are about to join.  For example, the meeting start page will display the following information:

  • Meeting Host - yourself
  • Company that you represent
  • Meeting Topic
  • Custom notes 
  • Start type of meeting (Screen Share or Video)
  • Dial-in numbers, if they choose to use the phone for audio

The participant can then click on "Join Meeting" to enter your meeting room.  Our roadmap will continually develop this feature allowing you greater control over the information that is displayed, as well as, customization of the branding.   

Tips:

  • By enabling join before host, other participants can join the meeting room and start a conversation prior to your arrival
  • Create a group and attach to your meeting room.  If you need to add/remove participants, you can easily edit the group
  • Meeting rooms can be linked throughout your business, whether, connecting this to your website, or internally on your intranet.  

Your personal meeting room is only 2 clicks away

The quickest method to start a meeting is to join your personal meeting room.  It's two clicks from landing at Batipi, by clicking on "login", then "join meeting room" from the main dashboard.  Your personal meeting room is an ideal option for meetings on the fly with colleagues or clients.  

Inviting participants to your personal meeting room

Prior to meeting:

To invite participants to your meeting room, simply copy the URL to your clipboard (option next to join meeting room) and send this to your attendees

In-meeting:

There are more options available for inviting participants to your meeting room, once you have logged into the meeting.  Select invite on the meeting toolbar and the following options will be available:

  1. Select your email client (default program, gmail, yahoo), to automatically create message and pre-populate an invitation to participants
  2. Copy the meeting URL to your clipboard
  3. Copy the meeting invitation to your clipboard

In-meeting options to invite participants to your meeting room

The meeting URL will provide direct access to your personal meeting room.  If it's the first time the attendee has joined a meeting, they will automatically download the meeting client in the background.  The process for attendees to join a meeting is straight forward and self explanatory to navigate.  

Note: Participants joining your personal meeting room will enter with their video turned on.  

Tips:

  • Control your participants audio & video, by clicking on manage participants
  • Having a private conversation?  Lock your room to prevent any other participants from joining.  This feature can be found under manage participants, and selecting more (top right)
  • Using a url shortening service will provide you greater control over your personal meeting room URL, an example of this service is Google's: goo.gl

10 features available to secure your online meetings

If security and host control over your online meetings is important at your company, then you could consider the following 10 features:

  1. Enable end-to-end 128-bit encryption
  2. Add a password to your meetings
  3. Enable wait-for-host to join
  4. End the meeting 
  5. Lock the meeting 
  6. Chat with one participant or all
  7. Mute audio or disable video for one or all participants
  8. Remove participant
  9. Enable/disable one or all participants to record
  10. Temporarily pause screen sharing when a new window is opened

Enabling end-to-end encryption 

Your presentation content during an online meeting can be encrypted by enabling the advanced encryption standard (AES) 128-bit algorithm.  This feature is enabled at the user level within your account.  Once enabled, all meetings performed by the user will be AES encrypted.  

Note: Encryption can effect the performance of a meeting as it requires greater processing cycle at the end devices.  Typically, this can cause an impact with older devices and/or a limited connection to the internet.

Add encryption at the user level

To enable encryption, you can add this option when creating a new user or editing an existing user under the accounts tab.  

As the encryption is performed at the user level you can determine which user accounts require encryption, versus, some services that will require the entire account to be encrypted for the feature to work.

Password secure your meetings

Enabling a password can add an additional layer of security to your online meetings.  This option is set when scheduling a meeting.  When enabled, all participants will be promoted to enter the password prior to joining the meeting.  

 

Wait for host is enabled by default

All meetings by default will force all participants to wait for a host to join prior to allowing them to enter the meeting.  When scheduling a meeting, users will need to select "Enable join before host", if they want to allow participants to join prior to their arrival.

End a meeting

As a meeting host you have the option to end a meeting for all participants

Lock a meeting

Meeting hosts can lock a meeting, preventing any further participants from joining

Chat

Send a private message to one participant or to send it to all

Mute audio or disable video

As the host of the meeting, you have the ability to mute audio and disable video feeds for one or all participants.  

 

 

 

 

Remove participant from meeting

During a meeting, meeting hosts can remove a participant from the meeting.  The participant will be removed and cannot re-enter the meeting via the meeting link.

Enable or disable access to recording

Hosts can enable or disable access for users to record the meeting.  By default, users need to request permission to record.  All recordings are saved to the users desktop.  No recordings are stored on meeting servers.  

Pause screen sharing

When sharing your screen or desktop during a meeting you have the option to temporarily pause your screen share session.  This can be ideal for privacy reasons, if you need to pull up another screen, however, do not want this screen shared to the audience.  

Copyright © 2014, Batipi Inc. All rights reserved. 1.647.496.1935