Using video conferencing to collaborate at work

As technology increases, the traditional ways people communicate has changed. Workers can now communicate much easier than they were previously able to do. Now all it takes is just a few clicks and you're instantly connected to those you'd wish to talk with. Video conferencing has made collaboration between people and businesses much more easier. Instead of having to meet in person, or make long distance phone calls, those on the cutting edge, can just start a video conference and collaborate on any matter they need to. The best part is it's extremely easy to do without much cost.  All that's needed is an internet connection and a computer (of course your webcam helps too.) Now collaboration in the workplace has never been easier.  Say a business needs to call up another to analyze which strategic path the pair should make next, years ago, this would have either been a normal phone call or even a visit. However with video conferencing they'd be able to converse in hardly no time at all.

The people of yesteryear dreamed about this sort of technology as if it were science fiction, just as we do with flying cars. They never imagined that it would become a reality. Video conferencing also allows people to show charts and other documents, allowing for better collaboration between two companies. There are no limits on how much video conferencing can help improve business collaboration. Some programs even allow those who are conferencing to draw graphs and show the other person stuff right from their screens. Another plus to this is that it's much cheaper than flying in to collaborate or even paying for long distance phone calls (plus phone calls are less personable). Collaboration is a very important part of running a successful business, and for keeping business networks strong. By using video conferencing, it allows people to collaborate right from their own office, from their desk, or even mobile phone, which saves time and money. It's also much more personal than an email or a regular phone call, which can help strengthen the bond between two businesses. Seeing the person whom you are talking to is more important than most would think, just as body language is. Seeing who you are talking with, and being able to get your ideas out and show proof is very important. Video conferencing just makes all of this so much easier and quicker as well.

Many businesses would be lost without video conferencing, as it deeply enriches their collaboration between themselves and other businesses. This is why technology should always be utilized when it comes down to business. Collaboration is much easier when video conferencing is used, and it doesn't take away from the personal effect either. And since a video conference can be held at anytime, the ties between the collaborators will in turn be much stronger than previously. The future is here, and part of that future is it's technology. By using technology, including video conferencing, your business will be stronger and better than ever imagined.

No more traffic! Start your first meeting from home via video conference

Avoid traffic headaches, start your first meeting via telepresence

Avoid traffic headaches, start your first meeting via telepresence

Honk! Honk!  Beep! Beep!  Oh, the sounds of rush hour traffic.  A lot worse than usual, and you only have 30 minutes left to make that important meeting.  You left in plenty of time. Well, better call the team and let them know you will be late.  

Sound familiar?  It’s a very common occurrence and there is a solution.  A solution to make all morning meetings forever be on time.  Video conferencing from home.  Yes, that’s right.  Everyone sit down in your favorite comfy chair at home, turn on those laptops, connect to the video conferencing service, and have your favorite morning drink by your side (no alcohol please, or at least don’t make it obvious).  

Sounds wonderful.  But, there is a problem. There is a rumor that it is to expensive to setup video conferencing.  Or is it?  If your company is going to buy all the hardware, software and possible bandwidth increase required to setup video conferencing than, yes, it will be expensive.  And some companies prefer this way and have the funds to do it.  However, it is not written anywhere that you must do it this way.  There is an alternative.

There are businesses designed to service your video conferencing needs.  These businesses acquire all the needed hardware, software, and telecommunications connections (a.k.a. lots of bandwidth) required for a great video conferencing experience.   These video conferencing service companies will than share their investment and technology with you, at a fraction of the price it would have cost your business to do the entire setup internally.  In addition, they have the knowledge and experience to support and maintain these services.

There are a few ways you can implement video conferencing services.  It doesn’t have to be an all or nothing scenario. Here are some ideas:

  • You can sign up for the service to do a proof of concept.  In other words, evaluate video conferencing as a new tool before deploying it company-wide.  The feedback you receive from a select group in your workforce, will be invaluable to helping deploy telepresence as a  communication tool company-wide. 
  • If you decide to setup video conferencing in house, but don’t have the expertise to manage it, no problem.  Outsource the skill set from an expert in the video conferencing business.
  • Sign up for the service and use it full time for your video conferencing communications needs.

Implementing video conferencing into your business doesn't need to be expensive or scarey.  Just find a video conferencing service provider to do all the expensive and hard stuff for you.  Which leaves you with only one serious decision.  Honk! Honk! Beep! Beep! first thing in the morning?  Or the restfulness of your favorite chair to get that morning meeting started on time, every time.

Batipi is a video conferencing service provider.  They offer cutting edge technology, cloud hosting, flexible pricing plans, and great customer service that includes a single point of contact.  Best of all their service can support connections from a PC, MAC, iPhone, iPad, or Android capable devices.

 

3 Reasons It Is Worth Considering Meeting via Video

In the digital age, more and more people are working from home. One in five Americans work remotely at least once a week. This number is expected to continue to rise in the next few years. The appeal of working from home is one reason to consider having your next company meeting be a video meeting, but there are a variety of other reasons companies are now turning more to online meetings.

Save Money...period

Whether you are meeting with employees across the city, across the state, across the nation, or even internationally, people do not have to worry about the travel expenses associated with getting to the meeting. For companies with employees situated geographically far apart, food and hotel accommodations are also not an issue. Because people are participating in the meeting from their own locations, money can also be saved on office space. Also, not to mention the improved work efficiency of your staff relates to time saved, and most would agree, time equals money. 

Productive and happy employees

With business meetings involving people who have to fly or travel large distances productivity can be a real issue. The person will have less time to work on the project while traveling. Plus, travel makes people tired which results in them being less productive. With video meetings, employees can work up until the point of the meeting, and as soon as the meeting is over, everyone can get back to work. The people are not exhausted and can continue to be productive employees. Of course this does not refer to working longer hours, rather completing work tasks efficiently and more time is available for employees to manage their personal affairs.

More People Can Participate

Company meetings can include the people who would otherwise not be able to make the meeting. Maybe your company has an employee either based internationally or who is currently working internationally. Through a video meeting, that employee can participate in a meeting he or she would otherwise miss. An investor or potential business contact living elsewhere can also come to the meeting when it is hosted virtually. Video meetings are also great for the mother who wants to work for your company but who lives across the country and is who reluctant to move because she really likes her kids’ school or her husband already has a great job where they currently live.

Video meetings are also appealing when the weather outside is bad. Whether a winter storm has made visibility almost zero, heavy flooding has made travel dangerous, or other weather-related issues make staying at home sound wonderful, a video meeting allows the meeting to still take place.  

Busting Myths About Video Conferencing

In a rapidly advancing technological age in which we have invented glowing plants, machines that print food, and computer interfaces from the future, one would think that businesses everywhere would be using video conferencing as often as they use a copy machine.

But they haven't.

Oddly enough, people are reluctant about the technology. In his many years of telecommuting, one worker observed how rare video conferencing had been used, and he lamented how much more efficient and human his work experience could have been if businesses were more open to video conferencing. He also noted that 2012 saw 27 million simultaneous video conferencing sessions on Skype between personal, non-business users. The business world, he felt, is far behind the rest of society.

A part of the problem is the proliferation of myths about video conferencing. The following tall tales about the technology need to be busted in the business community:

1. Videoconferencing is so complex that only a business with an IT staff can manage it.

That might have been true years ago, but not anymore. Recent products have consolidated tasks and features into all-in-one systems that are intuitive, user-friendly and do not require a genius to operate or set up. The technology continues to advance, and every year brings a new wave of products that become easier to manage. Some of the best all-in-one systems are the HDTV products that combine everything -- including the computer technology -- into one thin, portable HDTV.

2. Videoconferencing costs too much.

The price gets lower every year. Companies can find high-quality products that will outfit a room with video conferencing for less than a grand. In addition, third-party companies can host your telepresence for an affordable price, which eliminates the need to purchase expensive in-house assets such as servers.

3. The new equipment has to match the company's old video equipment.

Companies who build conference technology understand that clients don't want to spend loads of money replacing everything from the ground up if they don't have to. That's why most newer video conferencing systems are designed to fit right into older video components that might already exist in your board room.

With each new year of advancement in conferencing technology, there are fewer excuses to not move more communications into the video conferencing arena. The value of real-time face-to-face connections will quickly become apparent, especially after you see how affordable and manageable the technology has become.

Learn more about our pricing for hosted telepresence.  If your company is new to using this technology, start by enabling a select group of users at your organization.  If successful, they will become an invaluable resource to you when introducing the technology to the whole company. 

 

Are Video Calls Changing the Etiquette and Protocol of the Business Meeting?

Video calls are becoming so sophisticated now that the need for physical meetings in companies has been nearly eliminated from the vocabulary. Here at Batipi, we offer hosted teleconferencing services that allows you to confer with anyone around the world thanks to our cloud infrastructure & Vidyo technology. In fact, you can hold meetings while on the go and teleconference on your smartphone or tablet in perfect clarity.

But while you're still physically seen through our video call service, what should you ultimately wear when talking with an important business associate? And should the setting where you hold your teleconference be in a conservative location? There might be acceptance now of being seen in places unimaginable a few years ago.

What Should You Wear During a Video Call?

There may be a tendency to want to dress more casually, depending on the work environment of a particular company. What happens, though, if you hold an important business meeting on Vidyo and those associates are wearing suits? It's probably a good idea to at least dress up a little so you're not caught wearing t-shirts and shorts during an important business deal.

Regardless, you should obviously look into the style of that other company and see what their general clothing choices are before making a decision.

As far as the differences between the genders, Radvision found in studies that women are more apt to dress in business attire than men. Males who get away with shorts in teleconferencing should take heed.

What's the Best Location for a Video Call?

It might seem incomprehensible that 10% of employees polled in the above Radvision study say that the bathroom is an acceptable place to be seen during a teleconference. While that might show that the acceptance of comfort has hit a high point in the video meeting format, should that really become the standard?                                                   

A better setting might be teleconferencing by a pool that was deemed acceptable by 35% of those studied. In fact, a relaxed pool setting could possibly help in closing a business deal to show that business doesn't have to be so buttoned down. The good news about video calls is any kind of setting can ultimately be altered by merely moving to a certain location in the room or setting up a particular backdrop.

Even if the bathroom ultimately becomes an acceptable part of video call protocol, it's unlikely someone will show a certain amenity in that bathroom as part of their physical background.


 

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